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Temporary Committee Access

This guide covers the Temporary Committee Access feature, which allows committee members to access the relevant areas of the Student Dashboard ahead of purchasing a membership to that Activity/Student Group.

Below outlines the settings available for you to manage this functionality, as well as guidance on what your committee members will be able to see and do on the Student Dashboard if you have this feature switched on.

Enabling Temporary Committee Access

A group of settings are available for you to enable and manage Temporary Committee Access.

These settings can be found under the Student Dashboard section of your settings page (within System Configuration).

There are 4 settings available:

  • Enable Temporary Committee Access - determines whether Temporary Committee Access is switched on (you can adjust this setting whenever required)
  • Start Date - determines from which date Temporary Committee Access is enabled
  • End Date - determines when Temporary Committee Access will end
  • Custom Name - allows you to change the name of the tag that appears to a member on the Student Dashboard, if they have Temporary Committee Access (further guidance can be found below)

What will my members see if Temporary Committee Access is enabled?

When Temporary Committee Access is enabled, members who hold a committee position, but do not have a membership to that Student Group, will see something similar to the below on their Student Dashboard:

Along with the name of the Student Group, members will be able to see:

  • Role - the committee role they hold
  • Membership - confirmation that they do not hold a membership to that Student Group
  • Access until - confirmation of when their access will end (as per the end date you have set in your settings)

A tag will also be displayed at the top of the card confirming that they have 'Temporary Committee Access'.

Customising this tag

The name/content of this tag is customisable if you wish to change it.

You can customise this tag using the setting available, shown below:

For example, you may wish to change the tag to say 'Please purchase a membership', or something else that is more suitable:

If this field is left blank in your settings, then the tag will be displayed as 'Temporary Committee Access' by default.

You can remove the content of this field at any time if you wish to display the default name of this tag.

What can committee members do if they have Temporary Committee Access?

When Temporary Committee Access is enabled, committee members who have yet to purchase a membership to that group will have the same access and will be able to complete the same actions as if they did hold a membership.

There are no restrictions as to what they can do if their access is based on this setting being enabled.

What will happen if I turn off Temporary Committee Access?

Once Temporary Committee Access ends, or this is turned off in your settings, members who hold a committee position, but no membership, will no longer be able to access the relevant areas of the Student Dashboard.

Their Student Dashboard will not reference anything to do with the committee position that they hold.

If they then purchase/are granted a membership to the group, reference to this will appear on their Dashboard, and they will see something similar to the below:

The date displayed will instead be the expiry date of their membership to that group.

Further guidance on what a member will see on their Student Dashboard in relation to their memberships and committee roles can be found here.

Created on 20th May 2025