Viewing and Managing Candidate Nominations

This guide covers how you can view and manage candidate nomination documents up until the voting period of your election ends.

As well as viewing the nomination documents of a candidate, you can also modify any submitted documents if required.

For example, a manifesto may require updating after the deadline has expired, meaning a student is unable to do this themselves.

When can I view a candidate's nomination documents?

Candidate details and nomination documents can be viewed at any point from the moment a candidate starts to save their nomination to after the voting period has ended.

This includes where a candidate has started but not yet submitted a nomination.

The 'Submitted' tab found when viewing an election contains the details of all members who have started but not submitted their nomination, and you can also view the information and documents that they have completed so far.

How do I view candidate nomination documents?

Once logged into SUMS, navigate to the ‘Elections’ module on the left-hand side of the page:

Find and view the relevant election
Locate the relevant candidate and select the blue ‘View’ button
This will display a pop-up showing the candidate details and their nomination documents/information

If you have approval enabled for your election, then details of when the candidate was approved and which user approved them will appear underneath their name. A blue verification badge will also be shown alongside the candidate's name to confirm that they have been approved.

How do I modify candidate nomination documents?

You can modify the nomination documents of any approved candidates right up until the end of the voting period.

Simply click the 'View' button alongside a candidate to view their nomination documents/information.

To modify the content of any of the nomination fields, click the grey padlock icon to unlock the field.

You can then modify the field as needed, such as changing text or uploading new files/images.

If you need to revert the changes you have made, the padlock icon will change to a 'Revert Changes' button when selected, allowing you to undo the changes you have made, and locking the field again.

Once you have made your changes, ensure you click the 'Submit' button that appears at the bottom of the view to save your updates.

You can adjust any of the nomination fields based on their type, for example:

Select - select alternative options from a dropdown
Upload - uploading new files
Text - adjusting the content of text boxes.

Take a look at our guidance on custom nomination fields for further information on the types of nomination field types you can create.

What if I need to remove the content of a field?

You may need to completely remove the content of a field. For example, a candidate has added in an alternative candidate name that they would now like to remove, or they may have uploaded a poster that they no longer wish to use.

To do this, you will need to click the red 'Remove' button alongside the field that you would like to remove the content for.

You will need to do this if you wish to fully remove content for the following field types:

Text
Upload
Select
WYSIWYG

If you simply empty the content of any of these fields, upon clicking 'Submit' the content will remain as it was before and the content will not have been removed.

Do I need to ensure required nomination fields are completed?

Remember to ensure that the mandatory nomination fields are still completed as required - making modifications via SUMS will not override the fact that they are a required field.

For example, any required checkbox fields will still need to be selected, any required text fields will need to contain content, any upload fields will require a file, and so on.

Any nomination fields that were marked as required when creating your election will be referenced by an asterisk.

Created on 6th November 2024