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Approving Student Bookings

This guide covers how you can review and approve boking requests mad by students via the Student Dashboard.

A list of outstanding bookings can also be found within the main Overview tab under Outstanding Requests.

To review and make a decision on these requests, you will need to view these via the List tab.

  1. Navigate to the List tab within the Room Bookings module
  2. Any bookings that require approval will be marked as ‘Not Authorised’ within the status column
  3. Click the blue 'View' button to view the details of the booking

  4. Two additional options will be shown alongside these bookings for you to make a decision

    1. ‘Authorise Booking’ – authorised bookings will officially book the room for that time and be marked as ‘Future’ within the status column. These will then be marked as ‘Approved’ within the Student Dashboard

    2. ‘Decline Booking’ – declined bookings will be marked as ‘Declined’ within the status column, as well as the Student Dashboard. All declined bookings will move to the Deleted Bookings tab so you can retain a record of bookings that were not approved

    3. Should the above setting be enabled, the provisional booking will be removed from the calendar and timeline views, and the room will become bookable again.

An approved booking can be deleted at a later date if needed, and these can then be found within the Deleted Bookings section.

Will rooms be held where there is an outstanding request from a student?

A setting is available for you to enable a preliminary hold on rooms. This will put a temporary hold on a room where there is a pending request from a student made via the Student Dashboard and will not allow a booking to be made for that room until the booking is declined or cancelled.

Where a booking request is declined, this temporary hold will then be removed and the room will become bookable again.

See here for further guidance on how to enable this setting.

Updated on 11th December 2024