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Your Bookings

View your bookings

Students can submit individual room bookings via their Student Dashboard, as well as part of an Events & Trips application for Activities/Student Groups. They can view a calendar of their bookings or if preferred, a list of bookings they have made under the 'Upcoming Bookings', 'Previous Bookings' or 'Cancelled/Declined Bookings' tabs.

The lists will show a System ID (which can be used as a Booking Reference), name of the room booked, the status of the booking, and the date and time of the booking.

  • Upcoming Bookings - this displays all of your future bookings.
  • Previous Bookings - this displays all of your past bookings.
  • Cancelled/Declined Bookings - this displays all of your cancelled and/or declined bookings.
  • Your Booking View - this can be accessed by clicking the View button on a list, or clicking the event on the calendar. It displays further details of the booking, such as the features and number of attendees.

Information

  1. Reference - the System ID or Booking Reference;
  2. Room - the name of the room used for the booking;
  3. Booked From - the starting time of the booking;
  4. Booked To - the time the booking will end;
  5. Status - the status of the booking, for example, whether it has been approved;
  6. Extra Information - this will display relevant information for the booking, such as the reason for the booking and extra features.

Room Details

  1. Setup Time - the time required to prepare the room for the booking;
  2. Pack Down Time - the time required to pack down resources after the booking has ended.

External Speaker Information

  1. External Speaker? - this confirms if an external speaker is scheduled for the booking;
  2. Description - this contains additional information about the external speaker.

Cancelling a booking

To cancel a booking:

  1. Go to the 'Booking View' of the booking you wish to cancel;
  2. Click the 'Cancel Booking' button;
  3. Click 'Confirm'.

Updated on the 2nd March 2023